EOP procedures for workshop request

I have created a draft of the procedures for requesting a workshop and for future stewardship of the EOP. This document will be discussed at various meetings in Newport including the EOP instructor meeting, the chapter chairs breakfast, and the Education Committee business meeting. Please feel free to send me your responses. Thanks to Bonna Boettcher and the chapter chairs for helping me draft this document.

Education Outreach Program (EOP): Procedures for Workshop Requests and Future Stewardship

DRAFT 1/08

Request for a workshop originates in one of the following ways:

1) Co-chairs for Education Committee

2) Chapter Chair

3) MOUG

4) Direct to Instructor

5) As a result of an outreach effort by an MLA chapter

PROCEDURES:

1. Workshop request is forwarded to Co-chairs of Education Committee after originating from above cases
2. Co-chairs contact chapter chair or MOUG EOP liaison to work out the details of the workshop and to select a trained instructor in the program. Final selection of instructor is the responsibility of the chapter chair/MOUG EOP liaison.

3. Payment worked out with workshop requester and Chapter Chair/MOUG EOP liaison
1. Suggested instructor fee structure: 70% to instructor, 20% to chapter/MOUG for continued outreach efforts, 10% to National MLA to support the EOP
2. Hotel, transportation, per diem expenses would be negotiated separately from the instructor fee
4. Instructor selection should be based on proximity to workshop location, instructor availability, and should consider equal teaching opportunities to those trained in the EOP
5. Specific instructor requests should be honored.
6. Instructors should not be used that have not been trained in the EOP to ensure quality of the workshop
7. There is no set amount that a chapter/MOUG is required to charge for providing a workshop. Suggested or typical amount paid for a workshop can be requested from the co-chairs of the Education Committee to be used for negotiation purposes with the workshop requester. Workshop fee should be negotiated on a workshop-by-workshop basis.
1. [Insert suggested workshop fee by region]

FUTURE STEWARDSHIP

Co-chairs of the Education Committee will maintain the following:

• Names, contact information and bios of all instructors in the EOP
• Names and contact information for chapter chairs/MOUG EOP liaison
• An annual list of workshops taught, workshop requester, name of instructor for the workshop, and instructor fee
• A web site that details the program and provides information on how to request a workshop
• Learning outcomes for all workshops

In addition, the co-chairs are responsible for:

• Monitoring and updating the EOP curriculum and developing new workshop as the need arises
• Recruiting new instructors for the program
• Providing Continuing Education for trainers
• Organizing an annual meeting of instructors at the MLA annual meeting
• Periodically contacting library schools, consortium, and library associations to offer the workshops at the national level
• Working with chapter chairs or EOP designate/MOUG EOP liaison to work out the details of a workshop request
• Passing on workshop requests to the chapter chair/MOUG EOP liaison and suggesting instructors
• Developing the program, including an distance education component

Chapter Chairs/MOUG EOP liaison will maintain the following:

• A List of EOP instructors for their chapter/organization
• Names and contact information for the Chair(s) of the Education Committee

In addition, chapter chairs are responsible for:

• Initiating outreach efforts (or designate a committee) to offer EOP workshops for chapter members/MOUG members or potential chapter/MOUG members in their region (possible to use brochure template for print mailings from A-R Editions)
• Coordinating workshops with the Education Committee chair(s) to select an instructor and finalize details of a workshop
• Negotiating instructor fees with the workshop requestor including hotel, transportation, and per diem expenses for the instructor
• Making sure that instructor fee percentage structure is honored
• Attending annual meeting of instructors at the MLA meeting
• Suggesting future EOP workshops to the Education Committee chair(s) that would be of benefit to their chapter/organization